ࡱ > -= bjbj[[ *` 9 9 5 % ( ( 8 \ * 4 6 ^ ^ " [ [ [ B6 D6 D6 D6 D6 D6 D6 $ m8 ; h6 [ [ [ [ [ h6 }6 ' ' ' [ B6 ' [ B6 ' ' ^ 6 ¥ 9 m ^ h .6 6 0 6 v L ; ( ; ¥ ; ¥ l [ [ ' [ [ [ [ [ h6 h6 4 [ [ [ 6 [ [ [ [ ; [ [ [ [ [ [ [ [ [ ( H : Susquehanna Area Regional Airport Authority Airport Operations Committee September 22, 2017 Minutes A meeting of the SARAA Airport Operations Committee took place on Friday, September 22, 2017 and was called to order by Ms. Van Newkirk at 8:00 a.m. in the David C. McIntosh Boardroom, Harrisburg International Airport with the following members of the Committee present: Keith Chase Keith Rodgers Bennett Chotiner Carolyn Van Newkirk Ryan Maxwell Also attending were Timothy Edwards (Executive Director), Marshall Stevens (Deputy Executive Director), James Helsel (SARAA Board), David Spaulding (Deputy Director, Planning and Engineering), Tom Peiffer (Deputy Director, Finance & Administration), Belinda Svirbely (Deputy Director, Operations, Security & Public Safety), Scott Miller (Deputy Director, Marketing & PR), Kevin Bryner (Deputy Director, IT), and Camille Springer (Executive Assistant). Minutes: The minutes of the August 25, 2017 Airport Operations Committee were deemed approved. Enplanement Report: Mr. Miller reported that Enplaned passengers are down 1.7% for August and down 1.7% year-to-date. Enplanements are tracking at 593,000 vs. the budgeted 587,000. Mr. Miller said that the September numbers will be affected by the loss of seven departures due to Hurricane Irma. The Ft. Myers service returns on September 30th and it will be twice a week. Total MDT operations were down 13% for August and down 1.5% year-to-date. Total CXY Operations were up 4.6% for August and up 9.8% year-to-date. Gettysburg Regional Airport: On Saturday, September 23rd, the Barnstormers are having a Pancake Breakfast from 8:00 until noon. There will also be a ribbon cutting ceremony for the newly reconstructed runway at 9:00 a.m. Southern Airways Express: The new target date for service is October 16th, 2017. Project Update: Mr. Spaulding reported on the following: Rehab Runway, HIA: Work will continue on the runway project through early November. This work is all night work and goes from midnight through 5:30 a.m. All the paving for this portion of the project has been completed. Rehab Runway, Phase 4: Permanent painting will be accomplished after a 30-day waiting period. Private Land Development Projects: Select Transport Hangar: Work continues on this project. The contractor is erecting the pre-engineered building. Shaner Hotel Group: High Construction began erection of first floor structural steel and pre-cast panels the week of September 11th. Avflight Office and Hangar: The contractor installed structural steel and plans to begin masonry work. Mr. Edwards said that Avflight is asking for an extension to the construction term for the Phase 1 Improvements to February of next year, but they will accelerate the construction requirement for the Phase II improvements. There will be a Lease Amendment presented at the September Board meeting. Rehabilitate Runway, Phase 4 (Construction), HIA: Ms. Van Newkirk reported that this is to approve the award of a contract to Glenn O. Hawbaker, Inc. of State College, Pennsylvania in an amount of $15,044,852 to rehabilitate the runway at HIA. This project will be funded with an FAA grant that provides 90% reimbursement. SARAA will provide a local match of 5% and will apply for a 5% State grant from the Bureau of Aviation. Mr. Edwards said this is for the Base Bid (Runway Rehabilitation) and Bid Alternate 1 (Additional Pavement Marking). There were no objections to forwarding this item to the full Board for approval. Rehabilitate Runway, Phase 4 (Construction Administration Services), HIA: Ms. Van Newkirk reported that this is to approve a supplemental agreement with Michael Baker International to increase their contract amount by $308,958.68 for a new total contract amount not-to-exceed $2,880,734.69 to provide construction administration services for the Runway Rehabilitation at HIA. The FAA will provide 90% of the funding. SARAA will provide a 5% local share and will apply for a State 5% matching grant. There were no objections to forwarding this item to the full Board for approval. Rehabilitate Runway, Phase 4 (Construction Management Services) HIA: Ms. Van Newkirk reported that this is award a contract to Johnson, Mirmiran & Thompson of Philadelphia, Pennsylvania, in an amount not-to-exceed $929,681 to provide construction management services for the Runway Rehabilitation, Phase 4 project at HIA. The FAA will provide 90% of the cost of the services. SARAA will provide a 5% local match and apply for a 5% matching grant from the Commonwealth of Pennsylvania, Bureau of Aviation. There were no objections to forwarding this item for Board approval. Rehabilitate Runway, Bid Package 3 (Design/Bid), HIA: Ms. Van Newkirk reported that this is to approve Supplemental Agreement Number 7 with Michael Baker International to increase their contract amount by $380,566.10 for a new total contract amount not-to-exceed $3,261,300.79 to provide design/bid services for Bid Package 3 for the Runway Rehabilitation at Harrisburg International Airport. The FAA will provide 90% of the funding for this project. SARAA will provide a 5% local share and will apply for a State 5% matching grant. This is for the final phase of the project. There were no objections to forwarding this item to the full Board for approval. Replace Building 514 Roof (Reject Bids) HIA: Ms. Van Newkirk reported that this is to ratify the reject all bids for the project to rehabilitate the roof on Building 514 at HIA. The project was advertised for bid on August 15. Four firms submitted bids on September 7th. During the bid opening, it became apparent that none of the bidders had received Addenda 2. Since SARAA plans to replace the roof this Fall before winter arrives, the project needed to be re-bid immediately. The Executive Director rejected all bids so that the re-bid effort could move forward as quickly as possible. The Executive Directors action requires Board ratification. There were no objections to forwarding this item to the full Board for approval. Replace Building 514 Roof (Construction) HIA: Ms. Van Newkirk reported that this is to approve the award of a contract to Mid-State Roofing and Coating, Inc. of Belleville, Pennsylvania, in an amount of $225,000 to rehabilitate the roof on Building 514 at HIA. This project is included in SARAAs 2017 Capital Budget to be funded from the Capital Improvement Account. There were no objections to forwarding this item to the full Board for approval. Replace Building 514 Roof (Construction Phase Services), HIA: Ms. Van Newkirk reported that this is to award a contract to Johnson, Mirmiran & Thompson of Philadelphia, Pennsylvania, in an amount not-to-exceed $30,215.00 to provide construction phase services for the replacement of the Building 514 roof at HIA. This project is included in SARAAs 2017 Capital Budget to be funded from the Capital Improvement Account. There were no objections to forwarding this item to the full Board for approval. Cost of Service Study: Ms. Van Newkirk reported that this is to approve an engineering services agreement with Glace Associates, Inc. of Camp Hill, Pennsylvania to conduct a Cost of Services Study at HIA for a contract amount not-to-exceed $27,100 to develop a Rate and Rules document for water and wastewater systems and complete a Utility Rate Study. This study will be funded from the professional services line item of the Water/Wastewater Department budget. Mr. Edwards reported that the rates were last raised in 2011. Counsel pointed out that there are several advantages to having a third party professional conduct a Cost of Services Study and develop rate schedules. There were no objections to forwarding this item to the full Board for approval. Control Tower Safety Improvements, CXY: Ms. Van Newkirk reported that this is to award a contract to Buchart Horn Engineers in an amount not-to-exceed $26,700 to provide professional design, bid and construction administration services to correct safety deficiencies related to the Control Towers exterior catwalk, ladders and railings at Capital City Airport. This project is currently funded in the approved 2017 Operations and Maintenance budget for Capital City Airport. Mr. Edwards said that Buchart Horn is recommended because of their knowledge of the control tower catwalk, ladders and rail structures. There were no objections to forwarding this item to the full Board for approval. Upgrade GIS Easement Database & Mapping, CXY: Ms. Van Newkirk reported that this is to award a contract for a not-to-exceed amount of $55,360 to Buchart Horn, Inc. of York, Pennsylvania to provide additional survey and engineering services to upgrade and expand the GIS easement database. Buchart Horn has indicated that the professional services in this project will be completed before the end of 2017, so that SARAA can take advantage of available year-end funding. This GIS work will be charged to the Engineering Departments professional services line item. There were no objections to forwarding this item to the full Board for approval. Install Weather Equipment (AWOS-II), FCRA: Ms. Van Newkirk reported that this is to approve the award of a contract to Bruce and Merrilees of New Castle, Pennsylvania, in the amount of $349,476.75 to install an Automated Weather Observing Station (AWOS) at Franklin County Regional Airport. The contract price ($349,476.75) less the price of the road ($96,945) is $252,531.75. The FAA will fund 90% of this amount which will be $227,278. SARAA will provide a local match of 5% ($12,627.75), and request a 5% match from the State Bureau of Aviation ($12,626). If SARAA would decide to fund the road as a Capital Budget project, the additional cost would be $96,945 if SARAA elects to have Bruce & Merrilees perform the work. Mr. Edwards said that the FAA would not fund the road portion of the project because the bid cost was considerably higher than the estimate. After consulting with legal counsel, it was determined that SARAA could award the contract and either self-fund the construction of the road, or SARAA can issue a change order deleting the road from the contract. There were no objections to forwarding this item to the full Board for approval. Airfield Tractor Attachments, HIA: Ms. Van Newkirk reported that this is to approve the purchase of two tractor attachments for a total cost of $30,017.07: a loader mount with a 2.3 cubic yard material bucket, and 12-foot sweeping broom attachment. The new attachments will be used on the New Holland tractor purchased in 2016. Funding for this project will come from the Capital Improvement Account. This purchase was not anticipated in the 2017 budget. However, the funds are available. All equipment is available through existing state contracts and the National Joint Powers Alliance (NJPA) cooperative purchasing agreement contract. There were no objections to forwarding this item to the full Board for approval. First Amendment to Penrac Lease: Ms. Van Newkirk reported that is to approve a first amendment for PENRAC, LLC. PENRAC is seeking a non-exclusive easement on, over and across their leased property on the North 29 for the sole purpose of discharging stormwater runoff into the stormwater detention pond on the property. SARAAA will maintain the stormwater easement and stormwater facilities located on the property. The cost of the maintenance, repair, and replacement of the stormwater facilities will be equally shared by SARAA and PENRAC, LLC, up to $1,000 annually. No additional funding will be needed. Action Item: Mr. Helsel asked if the environmental protection language in the primary lease covers the stormwater management pond added to the lease area in the first amendment. Staff will research and advise. There were no objections to forwarding this item to the full Board for approval as a Consent Calendar item. GA Airports: GRA Hangar Report: Mr. Stevens said that Urban Engineers and DCM performed an assessment of the main hangar at GRA. The purpose of the survey was to evaluate and assess the hangars existing architectural, structural, mechanical, plumbing and electrical systems. The purpose of the report is to provide recommendations for the repairs and/or upgrades necessary to improve the condition of the building. A brief executive summary was provided to the Board for this meeting. The entire report has been uploaded onto the Board Portal. The tables in the executive summary were discussed. The ten highest priorities would cost approximately $200,000. The total estimate of probable construction costs is $1.9 million dollars. Staff will work with Delta Development, Adams County Economic Development and others to identify a funding strategy that includes public/private partnership investment to get a new building. Discussion ensued. Donations: Mr. Edwards said that SARAA donated $500 as sponsorship from the Authority to support the Barnstormers and their efforts with youth and aviation. This check will be presented to them at the Barnstormers breakfast. Adjournment: Ms. Van Newkirk adjourned the meeting at 9:21 a.m. Next Meeting: Friday, October 20, 2017, 8:00 a.m. Harrisburg International Airport Respectfully submitted: Timothy J. Edwards Executive Director Prepared by Camille Springer PAGE PAGE 4 - 5 ? 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